SNA-026 compliance
SNA-026 is a standard for organisations that act as intermediaries between clients and self-employed professionals in the Netherlands. These intermediaries help facilitate assignments and manage related processes such as verification, agreements, administration and record keeping. The standard sets requirements for how these processes should be managed.
Zooly is designed to help our customers to meet the relevant SNA-026 requirements and store the collected information and evidence needed for an SNA assessment. The green ticks below show how Zooly supports each listed requirement. The checklist follows Section 7 of SNA-026, covering mediation (bemiddeling). We have retained the original numbering so that each requirement can be easily cross-checked against the official standard.
Zooly does not issue SNA certificates and cannot guarantee certification. Certification depends on the customer’s own compliance and the outcome of an independent SNA assessment.
Background note
This page is intended as background information for clients and freelancers. The SNA-026 requirements apply to intermediaries, not directly to clients or freelancers.
Chamber of Commerce registration
Keep a recent Chamber of Commerce extract for the freelancer and, where applicable, comparable foreign registration information.
Identity verification
Verify the freelancer’s identity using a valid and authentic identity document and record the required identification details.
Right to work in the Netherlands
For freelancers outside the EU, European Economic Area (EEA) or Switzerland, record the required identity, nationality and right-to-work information.
Certificate of Conduct (VOG)
Where required by the client, verify that the freelancer has a valid and applicable VOG at the start of the assignment.
VAT identification
Ensure that the freelancer can be identified through a valid VAT identification number.
Posted workers notification
Where applicable, ensure that freelancers established in the EEA or Switzerland have completed the required posted workers notification.
Information about rights and risks
Inform the client and freelancer about relevant laws, rights, obligations and risks associated with working as an independent professional.
Suitability for the assignment
Assess the freelancer’s suitability for the assignment based on the client’s requirements and preferences.
Document and certificate verification
Provide a process for verifying documents and certificates for authenticity where required by the client.
Client access to the freelancer file
Provide the client with access to relevant freelancer information permitted under the General Data Protection Regulation (GDPR) through a defined process.
Written agreements
Ensure that the applicable agreements between the parties are recorded in writing and clearly define responsibilities.
Approved model agreements
Use model agreements approved by the Dutch Tax Administration where required.
Services and fees
Record the agreed services and related fees in the applicable agreement.
Tools and materials
Record any agreed charges for tools, materials or similar items in the agreement.
Alignment with the freelancer profile
Ensure that the assignment matches the activities for which the freelancer presents themselves as an independent professional.
Model agreement for the assignment
Where the agreement between client and freelancer is facilitated, use an approved model agreement.
Clear start and end of the assignment
Define the beginning and end of the assignment clearly and concretely.
Changes to model agreements
Clearly identify permitted deviations from approved model agreements while protecting fiscally relevant provisions.
Invoicing on behalf of the freelancer
Ensure that invoices meet applicable tax requirements and clearly identify the freelancer as the invoicing party.
Payments through the intermediary
Where payments run through the intermediary, follow the agreed payment terms and record the relevant contractual responsibilities.
Chamber of Commerce extract
Keep the freelancer’s Chamber of Commerce extract in the freelancer file.
Foreign trade register extract
For freelancers established abroad, keep an equivalent registration document from their country of establishment.
Valid VAT number evidence
Keep evidence that the freelancer’s VAT identification number is valid.
Entrepreneur assessment
Keep a digitally signed entrepreneur assessment in the freelancer file.
Identity and right-to-work evidence
Keep the relevant information and documents confirming identity and the right to work in the Netherlands.
Posted workers documentation
Where applicable, keep the required posted workers notification for freelancers established abroad.
Agreements and arrangements
Keep the applicable agreements and arrangements in the freelancer file.
Certificate of Conduct (VOG)
Keep a valid VOG where applicable.
Liability insurance
Keep evidence of business or professional liability insurance where available and requested by the client.
Model agreement with the client
Where contract management is facilitated, keep the applicable agreement between the freelancer and client.
Six-month rule
Ensure that the freelancer is not placed on an assignment they performed for the same client as an employee during the previous six months.
Qualifications and expertise
Keep the freelancer’s relevant qualifications, experience and expertise where requested by the client.
Assessment of substitutes
Have a process for assessing the suitability of any substitute proposed by a freelancer for a healthcare assignment.
Healthcare freelancer file
Keep the required registrations, qualifications, certificates, VOG, AGB registration where applicable, and evidence of the required complaints procedure.
SNA-026 compliance disclaimer
Zooly provides software and workflows designed to support the administrative processes related to SNA-026. Users remain responsible for compliance with applicable laws and regulations, the accuracy of the information they provide, and the outcome of the SNA assessment. Zooly does not guarantee formal certification by Stichting Normering Arbeid (SNA).